July 8th, 2019, 5pm PT
EligibilityApplicants must meet the following eligibility requirements to be considered for a research presentation during the Summer application period:
- Be a current SACNAS member before applying for a research presentation
- Be at least 18 years of age (at the time of the conference)
- Be an undergraduate student in a summer research program
- Community college, undergraduate, and post baccalaureate students can apply for a poster presentation
- Graduate students can apply for a poster or oral presentation (choose one)
- Post-doctoral researchers can apply for an oral presentation
Application Components & RequirementsNote: Being accepted to present does NOT provide you a free registration, nor automatically qualify you for the travel scholarship. All applicants must follow the below guidelines to be considered for a research presentation at 2019 SACNAS:
- A complete SACNAS research presentation application will contain:
- Title of Abstract
- Abstract (Abstract word limit is 250 maximum). No graphics or schema (charts) are allowed
- A hypothesis or statement about the problem under investigation
- A statement of the experimental methods/materials used
- Results provided in summary form (even if preliminary)
- The full names and degrees of each author (Include the order of authors)
- Approval from your principal investigator (PI) for submission and publication of your abstract
- Applications must be received through the online abstract submission system by July 8, 2019, 5:00 PM Pacific Time.
- No email or late submissions will be accepted (It is recommended you submit your abstract with ample time prior to the deadline to avoid any technical issues)
- All submissions are final. TIP: Double check for grammatical errors before submitting your application.
- Only one abstract submission per student is acceptable. (A student with multiple applications will be rejected)
- Students working on the same research project are required to submit an abstract written in their own words. If identical abstracts are submitted, all applications will be immediately disqualified from 2019 SACNAS.
- If you did your research as an undergraduate student but will be a graduate student in Fall 2019, please submit an undergraduate application.
- Graduate students who have previously given an oral presentation at a SACNAS conference are not eligible to apply for an oral presentation. However, they are encouraged to apply for a poster presentation. Graduate students who have never given an oral presentation at a SACNAS conference are welcome to submit an application for an oral presentation.
- Each abstract will be reviewed by independent scientific reviewers.
- Abstract submissions (poster and oral) are reviewed based on the criteria outlined below:
- Title that effectively identifies the research project
- Use of correct grammar and scientific terminology
- Fully stated abstract components
- The final decision on acceptance to present is made on the basis of the average score from reviewers. All abstract review decisions are final.
- Once notified you have been accepted to present you will be given a deadline to accept your presentation and to register for the conference via email. If you do not accept or register on time you will be automatically disqualified from presenting at 2019 SACNAS.
- No dual presenters with the same poster are allowed. The purpose for presenting a poster is to allow you to have a one-on-one conversation with a mentor judge and to practice presenting your research on your own. No exceptions!
Frequently Asked Questions
Q1: If I submit my abstract application does that mean I automatically applied for the travel
scholarship or vice versa?
A: No. If you would like to apply for a travel scholarship, you must submit a separate application for a travel scholarship.
Q2: Can I present my research with a partner who worked on the same project?
A: No. We do not allow dual presenters with the same poster. The purpose for presenting a poster is to
allow you to have a one-on-one conversation with a mentor judge and to practice presenting your
research on your own.
Q3: If there are two presenters working on the same project, can we both submit the same abstract?
A: No. You may not submit the same abstract. Each applicant must submit an abstract written in their
own words. Note: If identical abstracts are submitted, all applications will be immediately disqualified
from 2019 SACNAS.
Q1: What size poster board will be available?
A: The board itself is 8’ (feet) x 4’ (feet). Keep in mind your audience should be able to read your poster
from 4 (four) feet away. We recommend your poster size be either 48″ (inches) x 32″ (inches) or 48″
(inches) x 42″ (inches).
Q2: Am I required to have my abstract on my poster?
A: No, but check with your PI for their preference.
Q3: Can SACNAS reimburse me for printing my poster?
A: No. Unfortunately, SACNAS cannot reimburse you for ANY printing pertaining to your poster
Q4: Can I carry my poster on a plane?
A: Yes. You will have to count it as one of your carry-ons. We recommend you put your poster in a plastic
tube to avoid damage. Be sure to write your contact information on the poster in case it is lost or
Q5: What happens to my poster if I do not take it down?
A: SACNAS is not responsible for posters that have not been taken down at the designated time;
unclaimed posters will be discarded.
Q6: Do I need to stay by my poster during the two-hour session?
A: Yes. You need to stand by your poster for the entire two hours. This provides a great opportunity for
private interactions with your judge as well as other conference attendees.
Q7: What time do I set up my poster?
A: Your poster set-up time will be sent to you in a final email if you are accepted as a presenter. All
supplies necessary for hanging your poster will be made available to you at the conference.
Q8: Do I need to present on Thursday and Friday?
A: No. You will only be allowed to present on one of the two days. Your assigned date will be emailed to
you. If you do not receive your assigned date three weeks before the conference, please
Q9: How long should my poster presentation be?
A: Your poster presentation should be no more than 10 minutes. Extra time can be allocated for
questions and answers.
Q10: How long should my oral presentation be?
A: Your oral presentation should be 15 minutes, including questions and answers.
Q1: What is the deadline for accepting the invitation to present at 2019 SACNAS?
A: Once notified you have been accepted to present you will be given a deadline to accept your
presentation and a deadline to register for the conference, via email. If you do not accept or register on
time you will be automatically disqualified from presenting at 2019 SACNAS.
Q2: My abstract was approved, who do I need to contact to accept and confirm my presentation?
A: You will receive an email telling you how to accept or reject your invitation to present at 2019
SACNAS. Once you accept you will need to register for the conference as a final confirmation.
Q3: What should I do if I can’t present and need to cancel my abstract?
A: Immediately contact us at email@example.com to cancel your presentation. We will notify your
mentor/PI that you will not be able to present.