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Exhibit

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Exhibit
Champion

The Champion

By exhibiting at 2019 SACNAS, you are The Champion(s) of connecting our attendees to the resources and opportunities they need to take the next step in their education and careers. Learn how your company can receive premier access to connect with STEM students and professionals, recruit top talent, and ultimately support the next generation of STEM at 2019 SACNAS.

Pricing (Expo Booth Packages)

Pricing Table

*Expo-only registrations include access to the expo hall during move-in and move-out times, 10 minutes prior to official expo hours, and the official expo hours. Expo-only registrations DO NOT have access to programming and meals. Included exhibitors (expo-only passes that are included in the exhibit booth package) have the option to upgrade to a full conference registration at an additional cost, after receiving their confirmation email.

Sign up to be notified about upcoming dates & deadlines  (Check the “ Exhibits & Partnerships” box.)
  • Expo-only Registrations: 2 expo-only registrations (instead of 1 full conference registration) to ensure you have at least two staff members at booth. Note: Included exhibitors will have the opportunity to upgrade to a full conference registration once they receive their registration confirmation email.
  • Carpet is included in booth fee (Carpet colors are pre-determined and can be changed at the exhibitor’s cost)
  • $150 discount if your institution has an active SACNAS Chapter. See details under “discount drop down”

What’s Included

  • Draped (10-foot by 10-foot) exhibit space with 8-foot-high back drape and 3-foot-high side drapes in the event colors
  • One 2-foot by 6-foot skirted table and two chairs
  • Carpet (Carpet colors are pre-determined and can be changed at the exhibitor’s cost)
  • One booth identification sign
  • One wastebasket
  • Two (2) complimentary expo-only registrations per 10’ x 10’ booth space*
  • Access to the exhibitor lounge
  • Inclusion in the 2019 Exhibitors listing in the conference program (Mobile App)
  • General booth security

* Expo-only registrants may upgrade to a full conference registration at an additional $150 cost per person. This discounted add-on is only available to the expo-only passes that are included in the exhibit booth purchase.

(Tentative schedule, subject to change)

Exhibitor Move In

    • Wednesday, October 30, 2019: 12:00 –5:00 pm
    Thursday, October 31, 2019: 7:30 – 9:15 am

Expo Hall Hours

  • Thursday, October 31, 2019:
    1. 9:15 am – 12:00 pm
      2:00 pm – 5:30 pm

    Friday, November 1, 2019:

    1. 8:45 am – 12:00 pm
      1:00 pm – 5:00 pm

Exhibitor Move Out

    Friday, November 1, 2019: 5:30 – 8 pm

Increase your Impact with Multiple Booths!
A group reservation must include a minimum of six 10’ x 10’ booths to be eligible for priority placement prior to the launch of general exhibit sales. Please note that a group reservation is NOT a registration and additional actions must be completed to confirm each individual registration.

Please Review the instructions below

IMPORTANT NOTE: All exhibitors must agree to terms and conditions during the reservation process. Payment must be received within 30 days of the reservation.

SACNAS Chapter Discount
Academic Department with an active chapter will receive a $150 discount. Only one discount per academic institution. Please submit request for approval for discount to exhibits@sacnas.org

Non-Profit Discount
Associations and nonprofits under a $1 Million organizational budget are eligible for a $300 discount. Approved non-profit organizations will be assigned to a choice booth space at the discretion of SACNAS and are limited to one 10’x10’ booth space. Exhibitors may purchase additional booths at the regular, published rates. For discount, please submit proof of non-profit status and operating budget to exhibits@sacnas.org.

A non-refundable down payment of $500 is due at the time of booth reservation, and full payment is due within 30 days from the reservation date. All payments are due in full by July 31, 2019. If a reservation is made within 30 days of the payment deadline (July 31, 2019), payment will be due in full at the time of the reservation.

Failure to make a full and timely payment within 30 days from the order date will result in loss of Exhibitor’s booth reservation. At this time, the exhibitor will have the option to accept a late fee of $100 to extend the reservation. All payments are due in full by July 31, 2019 with no exceptions.

Payment options are as follows:
• Credit card via the online point of sale system (POS) exhibits online reservation form.
• Call SACNAS directly to provide credit card information: 831-459-0170 ext. 226 (Amex, MasterCard, Visa)
• If paying by a purchase order, the purchase order receipt must be submitted to SACNAS within 30 days from the order date to accounting@sacnas.org
• Send a check (payable to SACNAS, with booth number in memo) via regular mail to: SACNAS, P.O. Box 8526, Santa Cruz, CA, 95061-8526
• For overnight mail, send checks to: SACNAS, 1121 Pacific Ave., Santa Cruz, CA, 95060
• All academic institutions with an active SACNAS chapter interested in the discounted exhibitor rate, please email exhibits@sacnas.org.

Cancellations
Booth Cancellation Deadline: July 31, 2019
Cancellations received and acknowledged by SACNAS on or before the booth reservation cancellation deadline of July 31, 2019, will receive a refund of exhibitor’s fees minus a $500 cancellation processing fee per booth. After July 31, 2019, exhibitors cannot be refunded the cost of their booth or any associated fees.

For Questions or Comments

Email exhibits@sacnas.org or call (877) 722-6271, ext. 300